Free material, no strings attached

You're right to use a spreadsheet for your excursions

Not every agency needs a system right away. While you don't want one, can't have one, or don't yet have the structure for it, we wrote ready-to-use spreadsheets to organize passengers, rooms and boarding lists, at no cost. We're here to help.

Download the free spreadsheet kit See the excursion spreadsheet

Straight to the point

If you run one or two excursions a year, a spreadsheet is enough

If your agency organizes one or two departures a year, a well-built spreadsheet handles passengers, rooms, payments and cash reconciliation. It's not a temporary fix: it's the right tool for the size of your operation today.

We wrote these spreadsheets precisely for that: for people organizing an excursion who want something ready to use, without learning formulas from scratch or paying for a system the operation doesn't call for yet.

They're free. No expiring trial, no credit card, no fine print. When you download them, we ask for your name and your WhatsApp, and nothing else.

The materials

What each spreadsheet solves

Three separate spreadsheets, each for a specific point of organizing an excursion.

Rooming list

Assigns each passenger to a room, with a panel showing how many rooms the trip needs against how many have already been created.

See the roomlist spreadsheet →

DAER list

The columns of the official charter list, with CPF verification and a counter of what's still left to fill in.

See the DAER list spreadsheet →

Room and hotel control

Daily rates, nights, value per room and cost per passenger, calculated together.

See the room and hotel control →

The three together form the excursion spreadsheet kit, to download in one go.

The honest part

The moment the spreadsheet stops being enough

It's not about growing. It's about three things happening at the same time: more than one person working on the operation, more than one live trip at once, and money coming in on different dates.

More than one person working on the same file

Two versions of the same list, and a seat sold twice because each person looked at their own copy.

More than one live trip at the same time

One spreadsheet per trip works up to the third tab. Past that, nobody knows the total receivable for the whole agency.

Collection depends on someone remembering

An installment agreed over WhatsApp, jotted down in a notebook, and the balance discovered on the eve of boarding.

Documents retyped on every departure

Contract, receipt and voucher redone passenger by passenger, and a typo that only shows up on the signed paper.

The customer's history gets lost

The person has traveled with you three times, and nobody on the team knows it when they call again.

You can't tell where the customer came from

Without that, deciding where to put ad budget is a shot in the dark.

What exists for that

What changes when these signs show up

Only what already really exists in OnWay, with no promise of new features.

1A single recordThe passenger record becomes a single one, and the whole team sees the same thing, with no versions scattered across different files.

2The seat leaves the list right awayThe seat map removes the sold seat from the list of open spots as soon as it's confirmed.

3Documents come out in batch, from the reservation itselfContract, receipt, voucher and the lists come straight from the reservation, in batch, through the trip documents.

4The finances show what's missingExcursion finances show what each trip has received and what's still outstanding, without adding anything up by hand.

5Rooms stop being a second spreadsheetThe rooming list comes out of the same reservation, grouped by hotel, and whoever still doesn't have a room shows up on the screen on their own.

6The supplier stops being a loose WhatsApp contactSupplier management keeps track of how much has been paid to each one and brings back the last trip's evaluation when it's time to hire them again.

No pressure

The spreadsheets stay free and keep working even if you never become an OnWay customer.

If your operation still fits in them, use them and be done. There's no catch waiting down the road.

We'd rather you come when it makes sense for your operation, not before.

Questions

Questions from those getting started

How much does OnWay cost?

The price depends on the size of the operation: the number of trips, passengers and team members using the system. We can't pin down a number here. Talk to us on WhatsApp and we'll explain based on your operation.

How many trips a year do I need before leaving the spreadsheet is worth it?

There is no fixed number. The sign isn't how many trips you run per year; it's more than one person working on the operation at the same time, more than one live trip at once, and money coming in on different dates with nobody keeping a close eye on it.

Are the spreadsheets really free?

Yes. The rooming list spreadsheet, the DAER list and the room and hotel control are free, with no expiring trial and no credit card required. To unlock the file we ask for your name and WhatsApp, and email is optional.

Can I start with just part of the system?

That depends on each agency's operation. The best way to find out is to tell us, on WhatsApp, where the spreadsheet is starting to feel tight.

What happens to my spreadsheet data?

The spreadsheets you download are your files, to keep and edit as you wish: we don't see what you type in them. About you, we store only what you filled in to download, which is name, WhatsApp and which material was downloaded, as described in the Privacy Policy. If one day you decide to use OnWay, each passenger's data lives in a single record, visible to the whole team, with no need to retype it for every trip.