Finances per Trip · Revenue, costs and outstanding balances

Track revenue, costs and outstanding balances for each trip

Payments and costs logged by the agency are tied to the trip. The dashboard shows amounts received, outstanding balances and transactions so the team can check the result based on those records.

See the pricing simulator ↓ Book a finance demo

Profit: R$ 14.850,00 Break-even at the 19th

Net margin of 34%

Serra Gaúcha · 42 confirmed passengers

Manual postings Audited

R$ 41.800,00 logged

Receipts and contracts linked to the booking

Offline visual prototype · Excursion finances

Excursion finances in the prototype with fictional values — Conceptual excursion finances; values and situations are fictional. This screenshot does not record payments.

The values and passengers above are fictional examples; actual totals depend on the agency's records.

Receipts summary Outstanding amounts per trip Manual postings logged

Straight to the point

What excursion finances mean in OnWay

It is the dashboard where each trip has its own result: how much came in (deposit and installments from each passenger), how much is still due, and the costs logged for that departure (transport, lodging, guide, commission). The calculated balance depends on every receipt and cost having been logged correctly.

Finances per passenger show, person by person, how much they have already paid and how much is left, with the agreed date. Entries can also be checked in the agency's consolidated view, beyond a single trip's slice.

The scene that repeats itself

Before per-trip finances, this is how it goes wrong

If your agency still closes trips this way, you already know the problem.

The trip "worked out" on guesswork

The bus filled up, but nobody added up lodging, guide and commission costs to find out whether real money was left over.

Whoever owes only shows up the day before

Without per-passenger control, delinquency is only noticed close to boarding, when it is already too late to collect calmly.

Trip spreadsheet, cash spreadsheet

Two sources of truth that never match, and nobody knows which one is right at month's end.

Finances per trip

Every trip with its own result

The illustration beside shows receipts, outstanding amounts and a list of the trip's transactions. It does not represent real entries nor make collections.

Finances per trip and per passenger: who paid, how much is left and when
Commission per sale, per trip profit or a fixed amount
Receipts generated straight from the logged payment
Every entry adds to the agency's consolidated cash flow

Excursion finances · illustrative transactions

I want to stop closing trips on guesswork

Pricing and break-even simulator

Model costs and review margin before sales open

Most agencies only find out whether an excursion made a profit or a loss after the trip is over. With OnWay's simulator, you plan the whole operation in advance: fleet capacity (1, 2 or multiple buses), fixed and per-passenger supplier costs, team per diems and the net profit margin you want to reach.

Calculated break-even: compare the required occupancy with the costs and prices entered by the agency.
Transparent team allocation: guide, driver and coordinator per diems, plus hotel and food costs calculated without confusion.
Multiple bus simulation: calculate independent transport costs with different capacities for the same departure.
Educational dilution view: see right away what dilutes with more passengers and what grows proportionally per seat.

I want to model my trips' margin →

Price simulator · illustrative cost breakdown

Prototype price simulator with fictional costs and proposal — Conceptual price simulator; costs and proposal are fictional. This screenshot does not run the app's calculation.

Questions

Questions about excursion finances

How does OnWay calculate an excursion's result?

Each trip has its own financial dashboard: what came in (deposits and installments from each passenger), what is still due, and the costs logged on the trip (transport, lodging, guide, commission). The result uses the entries recorded by the team; missing costs or payments change the balance.

Can I see who owes money on a trip?

Yes. Finances per passenger show how much each person paid, how much is left and the agreed date, so delinquency shows up before boarding, not after.

Does OnWay handle agent or seller commission?

Yes, per sale, per trip profit or a fixed amount, according to the rule the agency sets for each agent.

Do per-trip finances replace the agency's general cash flow?

They feed the general cash flow: every income and expense logged on a trip adds to the consolidated view, so you can look at a single excursion or the result for the whole period.

Do receipts and proof of payment come out of the system itself?

Yes, receipts are generated straight from the platform based on the logged payment, with no need to build a separate document.

Does OnWay help calculate the trip's selling price before bookings open?

Yes. In the price simulator, the agency enters costs and the desired margin to compare scenarios and estimate the break-even point before opening bookings.

Track revenue, costs and outstanding balances for each trip

What excursion finances mean in OnWay

Before per-trip finances, this is how it goes wrong

The trip "worked out" on guesswork

Whoever owes only shows up the day before

Trip spreadsheet, cash spreadsheet

Every trip with its own result

Model costs and review margin before sales open

What else OnWay solves

All features

CRM for travel agencies

Documentation

Questions about excursion finances

See per-trip finances running with your numbers