All OnWay Features: Trips, Fleet, CRM and Finance

Core Module

Trips and Excursions

The backbone of the agency. Organize every stage of the trip in one fluid flow: Plan, Sell, Operate and Finalize.

Departure planning

Excursion summary and itinerary

See the trip details in one place: departure, return, lodging and planned itinerary. The panel also leads to the excursion seat map.

Departure and return dates and locations
Lodging and planned itinerary per day
Access to the trip seat map
Excursion details gathered for the team to check

Offline visual prototype · Sample excursion

Visual prototype of excursions, fictional data; not a screenshot of the real app.

Conceptual visual prototype · fictional data; selecting does not create a booking.

Seat Map

Visual, interactive assignment of passengers to seats, with support for multiple decks and custom layouts.

Official layouts: Double Decker (DD), LD, Semi-Leito, Leito and Executive
Smart assignment with 1 click and manual seat blocking
Clear separation by upper and lower deck
Immediate PDF export and DAER issuance

Explore the seat map →

Passenger List and DAER List

Complete regulatory issuance for inspections on state and interstate roads (DAER, ANTT, etc.).

Automatic generation from confirmed bookings
Complete registration data: RG, issuing authority, CPF and phone
Fields for identifying the guide, driver and vehicle prefix
Official format with numbered rows and space for signatures

See DAER list details →

Rooming List and Hotel Rooms

Lodging organization by partner hotel, with no separate spreadsheets and no front-desk errors.

Visual breakdown by room type: Single, Double, Couple, Triple and Quadruple
Strict control of maximum capacity per room
Families and companions placed in the same room
Standardized report to send to the hotel front desk

See the rooming list module →

Itinerary and Departure Schedule

Detailed chronological structure of the stops and the included and optional tours of the excursion.

Planned boarding times and technical stops
Tours with tickets already linked per passenger
Sync with the passenger's mobile portal

Crew and Trip Staff

Named assignment of the onboard crew responsible for driving and assisting the group.

Linking of Cadastur-accredited tour guides
Group coordinators and support monitors
Lead drivers and assistants assigned to the route

Digital Trip Contracts

Batch generation of terms and service contracts with automatic filling.

Templates the agency can edit; the agency must review its clauses with legal counsel
Merging of passenger and departure registration data
File ready to send; the passenger's signature happens outside OnWay

See digital contracts →

In development

Fleet Management Module

The fleet module has not been released yet. The screens below are conceptual prototypes and the features described are in development, with no announced launch date.

Complete vehicle control

Vehicle Registry and Monitoring

The proposal is to bring buses, minibuses and vans together in one panel with plates, capacities, documentation and technical specs. This flow is not yet available to agencies.

Technical sheet per vehicle: model (G8, G7, Sprinter, etc.), year and seats
Classification by category: road coach, minibus and executive van
History of assignments to trips and charter services
Operating status: active, on a trip or blocked for servicing

Fleet · Vehicle Registry

Fleet visual prototype, fictional data; not a screenshot of the real app.

Conceptual fleet prototype; vehicles and schedule are fictional, with no real bus identified.

Availability and Conflict Prevention

Visual timeline that prevents double-booking the same bus or driver in the same date range.

Quick lookup by departure and return period
Manual blocking for refurbishment, washing and preventive maintenance
Overview of scheduled departures and vehicles available at the garage

Driver Scheduling and Management

Preventive control of the legal requirements for collective passenger transport drivers.

Tracking of driver's license (CNH) validity, categories D/E and EAR registration
Monitoring of periodic toxicology exams
History of completed trips and contact records

Preventive Maintenance and Tachograph

Detailed history of engine, suspension and brake overhauls and mandatory tachograph calibration.

Advance alerts by mileage or usage time
Records of shop, replaced parts and service invoices
Compliance with DAER and ANTT inspections

Vehicle Operating Costs

Detailed accounting of the cost per kilometer driven for each fleet vehicle.

Tracking of fuel, average consumption and tolls
Daily pay for drivers and onboard assistants
Real depreciation per departure for accurate charter pricing

Sales and Lead Generation

CRM and Customer Management Module

Stop losing sales to lack of follow-up. Manage prospects, the booking funnel and each traveler's complete history.

Passenger history

360 customer profile

The profile brings together registration data, preferences and contact and trip records so the team can continue service with context.

Contact details and reference agency
Preferences provided by the passenger
History of contacts, trips and referrals
Next actions visible on the profile

CRM · 360 customer profile

Conceptual visual prototype · fictional person and history, with no connection to real data.

Sales pipeline and lead management

Follow prospects from first contact to booking confirmation, with pending items and owners visible to the team.

Service stages and next contact
Source of interest and destination sought
History of notes and conversations
Owner of the follow-up

Learn more about the 360 profile →

Demand by Destination (Waitlist)

Know in advance where your passengers want to go before opening sales for a new trip.

Counter of interested travelers grouped by city and tourist region
Metrics on who has already been vs. who wants to go for the first time
Immediate activation of a broadcast list when the itinerary launches

See demand by destination →

Birthday Table

The most humane and efficient tool for retaining and reactivating your traveler base.

Calendar sorted by birthday day and month
Automatic calculation of the customer's age and zodiac sign
Shortcut to a personalized congratulation message on WhatsApp
Sending of an exclusive discount voucher for the next trip

See the birthday table →

Holiday Calendar and Planning

Strategic departure planning aligned with long holidays and school breaks.

Filters for national holidays, state holidays and optional observances
Identification of holidays on Thursdays/Tuesdays (ideal long weekends)
Earlier hotel bookings at better group rates

See the holiday calendar →

Commercial Intelligence

Teia and the Propensity Engine

Proprietary technology that maps the friendships among your passengers to sell trips through natural referrals.

The Teia Relationship Web

Who Knows Whom in Your Base

Most people travel accompanied. When a customer confirms on a trip, OnWay's Teia analyzes the history of shared rooms and past trips to list exactly which of their friends are most likely to book along.

Interactive graph of the real connections among your passengers
Queue of smart invitations sorted by degree of affinity
Identification of the ambassadors who bring the most new passengers
Drastic reduction in acquisition cost (CAC) with word-of-mouth marketing

Teia · Relationship Network

Referral network visual prototype, fictional data; not a screenshot of the real app.

Conceptual prototype of Teia with fictional data; people and relationships were invented to illustrate navigation.

Purchase Propensity Engine

Algorithm that crosses trip frequency, time since the last departure and spending profile to alert you when a customer is ready to travel again.

Identification of dormant passengers before they go cold
Recommendation of itineraries similar to those already taken
Daily contact queue focused on high conversion likelihood

Referral and Points Program

Configurable rewards program for converted referrals. It starts off, and the agency decides when to turn it on.

Transparent tracking of who referred each new customer
Automatic credit deduction only when the agency turns this option on; it is off by default
Panel with metrics on return and revenue generated by referrals

Explore the referral program →

Analytics and Health Indicators

Management dashboard with the vital numbers for the agency's sustainability.

Average occupancy per departure and month-over-month trend
Consolidated net margin and average ticket per passenger
Traveler repeat rate in the season

See the reports dashboard →

Cash and Margin

Finance and Pricing Module

Cent-by-cent control of each departure's result. Know whether a trip profits or loses before the bus even hits the road.

Excursion finances

Transactions and outstanding amounts per trip

Review payments, open installments and entries linked to passengers to track what still needs to be checked or collected.

Summary of amount received and outstanding balance
Transactions per passenger
Due date, amount and status of each entry
A view to guide collection follow-up

Trip finances · Transactions

Finance visual prototype, fictional data; not a screenshot of the real app.

Conceptual finance prototype; amounts and statuses are fictional, with no real entries.

Pricing and Break-Even Simulator

Set the seat's selling price with a guaranteed profit margin through mathematical simulation.

Break-even calculation: how many seats pay the bill
Automatic allocation of fixed and variable costs per passenger
Support for simulating multiple buses with different capacities
Sensitivity table to choose the margin safely

Explore the pricing simulator →

Approved Supplier Management

Registration and financial control of every partner that provides services for your trips.

Categorized registry: hotels, transport, restaurants, guides and tickets
Accounts-payable control per trip and payment history
Internal ratings for quality and punctuality

See supplier management →

Collections and Installment Management

Strict monitoring of incoming cash flow without straining the relationship with the passenger.

Dashboard with today's and this week's due dates and overdue installments
Friendly reminder sequence to send with 1 click on WhatsApp
Easy entry of partial payments and credit deductions

Traveler Experience

Passenger Portal (PWA) and Self-Registration

Passengers can follow the trip in the browser and enter their details in the pre-registration flow, when the agency shares access.

Frictionless technology

Trip information on the phone, with no app to install

Through an access link, the passenger views their own trip's information, including the seat and times provided by the agency.

Digital boarding pass with seat number and departure location
Payment history and documents available in the portal
The trip itinerary in the palm of the hand with on-duty guides' contacts
Access through a link sent to the passenger, according to the agency's settings

Passenger portal

Offline visual prototype with fictional data; no real account or trip is connected.

Secure Self-Registration (LGPD-Safe)

Send the booking link to the customer and they fill in the data required by transit authorities.

Collection of RG, CPF, date of birth and issuing authority with no typos
Required emergency contact registration
Consent term and privacy acceptance in legal compliance

See the passenger portal →

Contract generated for sending

OnWay prepares the document with the booking data and the agency's signature applied. The passenger's signature happens outside the system.

Reading of the trip terms on the phone screen
Individual document generated in PDF for sending
The passenger's electronic signature is not yet available in OnWay

Governance and Security

Platform, Multi-Agency and Security

Enterprise-grade architecture for growing groups, with strict data isolation and real-time auditing.

Organizational control

Team, Permissions and Branch Management

Manage your head agency and branches in a single centralized system. Define precisely what each employee can view, edit or approve within the system.

Data isolation per agency (native Multi-Tenant with Row-Level Security)
Defined access roles: Owner, Manager, Salesperson, Finance and Guide
Complete audit trail recording who made each sensitive change
Global financial consolidation for the network owner

Data Security and RLS

Mathematical shielding in the database so your company's data never leaks to competitors.

Row-Level Security policies active on every table
Automated daily backups and cloud server redundancy
Two-factor authentication and secure single-use access links

Document Template Center

Visual standardization of every document your company generates.

Logo, address and tax details inserted automatically
Hotel vouchers, ID badges and baggage tags
Payment receipts and confirmation letters

See trip documents →

Every system feature on a single page